The Ultimate Day-Of Wedding Checklist

The Ultimate Day-Of Wedding Checklist

Author: Signature Manor | | Categories: Wedding Ballroom , Wedding Event Planner , Wedding Reception Venue


It’s all about timing when it comes to wedding preparations. At Signature Manor, we understand that preparing for a wedding may be challenging, especially with so many tasks and details to consider. But, if you give yourself enough time to organize and sort the duties month by month with the help of a wedding-planning checklist and wedding timeline, the process will become more enjoyable and less stressful.

As expert event planners, we’ve put together a simple checklist to assist you in arranging a memorable ceremony and reception without going insane!

To ensure that your wedding goes off without a hitch, make sure you cross off every last item on our ultimate checklist so that your wedding will go off without a hitch!

1. Set-up and preparations

  • Unload the car at the venue
  • Put away florals
  • Place table decorations (Table numbers, reserved signs, etc.)
  • Arrange photo display(s)
  • Arrange cake table (cake cutters, champagne flutes, etc.)
  • Decorate sweetheart table
  • Arrange guest sign-in and stationery (guest seating, ceremony programs, etc.)

2. Behind-the-scenes preparations

  • Hair and make-up arrival
  • Getting ready photos
  • Cake arrival and set-up
  • Photographer arrival
  • DJ arrival and set-up
  • Videographer arrival
  • Slideshow check and run through
  • Decorator and florist arrival
  • Photobooth arrival and set-up
  • Bridal make-up, hair, and veil
  • Officiant arrival
  • Caterer arrival
  • Mic and audio soundcheck

3. Behind-the-scenes: During the wedding

  • Couple and wedding party arrival
  • The couple’s cell phones need to be delegated to someone
  • Envelopes with final payments to vendors
  • Put on boutonnieres and corsages and distribute bouquets
  • Lunch for wedding party and couple
  • Man the guest sign-in table and collect sign-in books for safekeeping
  • Wedding party portraits
  • First look
  • Choose someone to direct guests if needed
  • Uncover couple’s photos after the ceremony
  • Run ceremony audio
  • Light candles
  • Bustle gown
  • Dim lights
  • Sneak away for sunset or evening portraits (couple)
  • Gift Table - collect cards for safekeeping and load the car
  • Take leftover cake
  • Transportation service arrival
  • Gratuity envelopes distributed to vendors
  • To-go box for couple wedding food to be loaded in exit car
  • Load couple suitcases and bags into exit car

4. Behind-the-scenes: After the wedding

  • Packing up - assign and delegate. Know where items are being taken afterward
  • The top tier of the cake
  • Collect decor from the ceremony area
  • Clear wedding party suites and do final checks for forgotten items

5. Wedding Day: Ceremony

  • Guest arrival and seating
  • Wedding party line up
  • Request for no electronics (optional)
  • Processional
  • Cue all to stand
  • Welcome to guests and message from the officiant
  • Unity candle/sand or alternative
  • Additional songs for live music
  • Vows and exchange of rings
  • Charge to the couple (reminder of the importance of the vows)
  • Pronouncement of marriage
  • The kiss!
  • Presentation of a couple (wait for five seconds at the altar, give the photographer the moment to take some photos)
  • Recessional
  • Sign the wedding license
  • Cocktail hour for guests/slideshow and portrait time for the couple, family, and wedding party

5. Wedding day: Reception

  • Guest seating
  • Bar opens
  • Slideshow
  • Grand entry
  • Dinner service
  • Toasts
  • First dances
  • Open floor for dancing
  • Bouquet toss
  • Garter toss
  • Games or special items from the Emcee
  • Thank you speech from a couple
  • Cake cutting
  • Last call
  • Last dance for all
  • Last dance for the couple
  • Grand exit for the couple

If you’re looking for the best event planner in Houston, TX, reach out to Signature Manor. Back by a talented staff, we will guide you on your journey through the planning stages of the event, and you can relax knowing that each event is specially catered to meet every need.

We have clients from Mission Bend, Cinco Ranch, Bellaire, Katy, Sugar Land, the Galleria area, and Houston, Texas.

To learn more about our services, please click here. Have a question? We’d love to hear from you. Contact us here

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